Implement a Punchout to a Major Supplier

Estimated Price: $30,000

Importing your supplier’s catalogs into Oracle for easy access is great for materials you buy every day and for specialty suppliers, but it’s just not practical for expense items everyone uses like office supplies.

The catalogs are too big and the products are too diverse. If your employees go to the Office Depot site, for example, there are thousands of products to search through, the prices don’t reflect your discounts, and the employee has to either transfer the information to an internal requisition or buy the product themselves and put it on an expense report.

Implement a Punchout

Either of these options is extra work and an opportunity to make a mistake. When SmartDog Services implements a punchout in your iProcurement application, your employees will see an icon on the Oracle page for the supplier. They click that icon and are automatically signed into the supplier’s website with your corporate account, so they see only items that are available to them with your negotiated prices.

After they choose the items they want, instead of a normal checkout page, they come back into Oracle where they can enter accounting codes.

The requisition goes through your normal approval process, so expenditures are approved in advance.

Punchouts are a great way to control your spending, ensure that items are properly coded, and take full advantage of discounts and negotiated prices. The supplier does all the work to maintain the catalog and pricing.

If you have a problem with maverick spending, this is a great tool for getting approvals in advance without giving up the power of the supplier’s online and pricing.

This functionality is so amazing; we think everyone should be using it.

 

Time to Implement: 6 weeks

Change Management: Medium

Requires: Purchasing, iProcurement

Assumptions: Single Operating Unit; Purchasing and iProcurement are fully installed and utilized; Supplier is a large supplier that has integrated with Oracle EBS in the past; Supplier is prepared to support testing and implementation of the punchout; The customer’s firewall will not prevent punching out to the supplier’s site.